The digital archive for SAP Business One. Keep all relevant documents, files and emails in electronic form.
Receipts can be imported into the archive in different ways. You can scan paper receipts directly through your scanner, you can drop or save files to a specific Windows directory, and you can go through the "Open File" dialog box as usual.
Documents are stored and archived in a separate database. You can link the documents to the respective business transactions or to the accounts payable / receivable and thus call them up via a direct link. You can also use the full text search and search for specific terms.
By automatically creating a revision, i.e. a new version, as soon as a change is made to the document, any document can be reproduced at any time - from the unchanged original to the latest change.
CKS.DMS is fully integrated with SAP Business One. All work can be performed via the SAP Business One interface. You no longer have to switch between two different applications.
With procedural documentation, CKS.DMS can be applied GoBD-compliant.
Automatically stores an unchangeable version of the outgoing document in the archive.
Emails can be archived directly from Outlook.
Fully integrated link with SAP business processes.
Archiving already for non-posted documents as in the approval procedure.
Returning documents such as order confirmations are automatically assigned to SAP documents via QR or barcode
Archiving to batch and serial numbers is also possible.
Find documents based on one or more terms using the full-text search..
Is fully compatible with any SAP cloud solution
Receipts and documents that first have to pass through the workflow defined for your company before they can be posted can be accessed conveniently via the personal inboxes. For example, a scanned incoming invoice can be linked to the SAP document and forwarded for approval. Without having the original physically present, this can now be viewed and approved for posting or annotated. Here, too, a new revision is automatically archived.
Archive correspondence with your business partners and customers directly from your Outlook and link the archived e-mails to the SAP accounts payable or accounts receivable master data record. Or directly with the SAP business transaction. This gives you immediate access to all relevant e-mails and their attachments. These are archived at the same time.
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